Join us for an international science management experience!

To support the ESA office in Paris and the Local Organising Committee in Porto, we are seeking a full-time conference assistant, from September 2023 to December 2024.

Main tasks:

  • act as a bridge between the LOC and the ESA
  • communication with potential and confirmed participants prior to the conference, and with all session organisers (app. 150+ organisers), via the central conference e-mail address (main point of contact for all queries)
  • administration of ConfTool (support and monitoring during all phases: abstract submission, reviewing process, participant registration, session building, onsite registration)
  • support to the conference accounting
  • support for the management of onsite tasks such as: PhD Summer School, conference hotel bookings (for the organisers and invited speakers), publishers’ exhibition, party, programme book, student volunteers, meetings such as the general assembly
  • support to liaising with local institutions, administrations, providers
  • onsite support in the registration area

The conference assistant will work in close collaboration with, and under the supervision of, the ESA’s President, Lígia Ferro, , the Chairs of the ESA Conference Committee, Teresa Sorde and Gary Pollock, and the Chair of the Local Organising Committee, Paulo Peixoto (in Coimbra).


  • Fluent in English and Portuguese (other languages such as French will be valued)
  • A. degree level (preference will be given to candidates with studies in Sociology)
  • Communication skills (oriented to both international delegates and local stakeholders)
  • Digitally competent
  • Knowledgeable of Portuguese universities and institutions, especially the ones located in the North and Centre Regions.
  • Well organised and ready to work onsite in Porto (permanent residency in Porto is required) and remotely with Paris
  • Available to work during summer 2024


  • Knowledge of event management, preferably scientific events
  • Knowledge of Excel and conference management tools


The applications have to be in English, include a letter of application and a Curriculum Vitae with details of skills, experience and qualifications.

Please send your application to the following email address:


Application deadline:             August 30th, 2023 at 14:00 CET

Notification:                           September 11th, 2023

ESA 2024 Porto Conference Assistant – Job description / Announcement [PDF]